-
THIS INFORMATION IS FOR STAFF ONLY. IF YOU ARE A COMMUNITY MEMBER INTERESTED IN USING A SCHOOL FACILITY, PLEASE VISIT THE COMMUNITY EDUCATION WEBSITE
Facility Rental requests that are for use on or after July 1, 2023, will need to complete the online form via FMX (the service we already use for maintenance tickets).
Website: https://okemosk12.gofmx.com/login please pin this for easy access!
If you have never signed in before, you will be asked for some basic information and then it will be pending approval. This is so you can be tagged as an employee in the system and you will not be charged for space on school-related rentals. After this when you sign in, select the button Login with Okemos K12 ID when prompted.
The main screen you will work from is the calendar view once logged in. From this page, you will select the New Request button on the top right and then Schedule Request. For most of your rentals, you will select Request Type: Internal School Event. If you are reserving something for yourself for another group (not OPS) then please select accordingly.
Resource Type lets you filter by area. You can choose to use this or not. Resources is the area you will select your actual room or field. Example on this: If you select Resource Type: Fields, you will only see fields in the Resource area and it might be less overwhelming on selections (especially at our larger buildings).
If your event is ongoing (club, sports practice, band practice, etc) in the Repeats area, please select Custom. This will allow you to select all of the dates that you need this space, starting with the second date of your event. The first date will be in the Starts area already.
The from and to times are your actual event. This module allows you to separately add the setup and tear-down times. Please use the set up and tear down times to assist blocking out entire days if you will have things in the space that will prevent others from using the area before or after your events. The Event from and to times should be the actual event to make sure we have personnel for you when needed.
If you would like to add a follower to your event and they are not listed, please let me know as their setting probably just needs to be updated or they have not registered in FMX yet.
To see what is reserved in your building or room, Select Calendar from the left-hand side. Next to the search bar, you may select Filter. Several options are available here. You can go down to the header Module and select Schedule Request (this will separate these requests from Maintenance requests). You can also filter by Building. This will let you only see what is happening in your space. Above the filter button on the calendar is also an option to change your view from day, week, month, etc. Finding a space available. You can select on the top left Reservation Finder and add your parameters. This is best if you do not need a specific space but maybe need to host a meeting somewhere. Or if you want a specific space but are flexible on the time and day. It is not necessary to use the Reservation Finder.
Should you place a request, and your location, date, or time not be available, the program will not let you submit a request. This prevents double booking. You should see a red message at
the top of the screen letting you know the conflict. There is a ‘more info’ spot that is clickable to see what the conflict is. This will help you know if it is an outside renter or another school activity. If it is an outside rent, please contact the Facilities Coordinator to get this resolved for you. This program updates several times per minute automatically. It is possible that something will not be on the calendar however the space is also not available. This could happen for several reasons. The most common would be it is still being approved. Additionally, it could be marked as a private event that the renter does not necessarily want made public to the community.
Helpful FMX videos
Select a School...
